The title and the body seem to be asking different things. And, there are only specific instances when it should be used. One difference between cc and bcc is that when you list a person in the cc line, everyone who received the email will be able to see that the cc'd person received it. You can set up some test emails if youve got multiple email accounts and see how it works. When you send an email to someone, its usually to get them to act. However, the sender and all other recipients will receive the reply if the tertiary recipient replies to the email using the Reply All option. When you CC someone can they see previous emails? However, they are less sure about the two other options: CC: (carbon copy) and BCC: (blind carbon copy). Example: Next, click on Bcc (upper right), and enter your addresses into the. Generally, for bulk emails, the number of addresses is limited by ESPs (email service providers), to prevent suspicious activity. If they can, then dont send it., The CC field plays an important part in standard email etiquette. You absolutely have to use BCC, otherwise hundreds or thousands of people will suddenly see private email addresses. To complete the CC field in Gmail: Click Compose to open a new message. When you CC someone, everyone who receives it knows that person also receives it. Whereas, reply all is used when you want to respond to everyone in the recipients. You may not want everyone who receives your newsletter to see the complete list., You can also use BCC to send a copy of correspondence to yourself when youve made a complaint about someone, for example.. The abbreviation CC comes from carbon copy. By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. The pressure and pigment from the pen or typewriter would bleed through the carbon paper as you wrote, allowing you to mark up multiple sheets at once. These days, the "Cc" feature lets you send someone a digital copy of any email that's been sent to someone else. As the name suggests, "Bcc" keeps the recipients' emails hidden. Enter all of the addresses there, separated by commas. If you are unsure, only reply to the sender. Chris has written for The New York Timesand Reader's Digest, been interviewed as a technology expert on TV stations like Miami's NBC 6, and had his work covered by news outlets like the BBC. Eg: You want to inform your boss, but don't want the ot. When you cc someone can they see previous emails? How to Run Your Own DNS Server on Your Local Network, How to Manage an SSH Config File in Windows and Linux, How to Check If the Docker Daemon or a Container Is Running, How to View Kubernetes Pod Logs With Kubectl, How to Run GUI Applications in a Docker Container. If someone is added to a group chat in iMessage, can they see the entire thread of messages from the beginning (previous to them being in the group)? Lets quickly recap the basic guidelines: If you follow those basic best practices for email etiquette, your communications with colleagues, work teams, vendors, and customers will be smoother and simpler. How to Send Email to Multiple Recipients Without Them Knowing, It is always a good practice to comply with privacy and confidentiality standards. Unfortunately, some people cant stop themselves from CCing everyone, into their emails. If they aren't already in the channel, you won't see a prompt to add them. In other words, weve all seen someone use bad email etiquette. This kind of abrupt disclosure has resulted in countless tense office scenarios. When sending an email, cc allows you to send a copy of your email to someone who is not the recipient listed in the "to" field. 200, Otherwise, youll be cluttering their inbox with unrelated messages they really dont need. You should also avoid including someone in CC who hasnt expressed a need to be includedor without stating in the email why youve looped them in. Here are some popular email marketing services that you might wish to use. Flowrite turns your instructions into ready-to-send emails and messages across your browser. Or can they only view messages from the point when they were added? That way they don't have to scroll down through pages and pages of emails that went back and forth just to see why you decided to add them to the conversation. When you send out an email you can add recipients email addresses to the To, CC or BCC fields. With hot desking, Dont Reply-All, must people will not know what you talking about. Cc: After the Fact? Both features are available in Gmail and Outlook. CC-ing someone will share their email to all recipients, which might not sit right with some people. BCC stands for Blind Carbon Copy. To protect yourself when using BCC, you can take a number of steps. To do so, you can send them all a message with just the BCC section filled in with their addresses. But, in this case, those who receive the email will not be able to see everyone else who received it. Why would you want to do this? When you CC someone you're sending them one message. When in doubt, hit Reply and dont CC. Do you click it AFTER you type in the main addressee? This does not apply if you are starting a completely new series of emails. It's easy for anyone to start their own online store with Divi. Several matches for a display name. However, they are very common formal and informal emails. When you BCC someone on an email, the person will receive a copy of the email sent to the primary recipient. This might be because of GDPR. CC-ing someone can also get you fired. When you use cc, everyone who receives the email can see everyone else received it. It can come in other forms as well. It could be as simple as saying that you are adding B to the CC line. While email communication is a powerful tool, it can be misinterpreted and downright inefficientespecially if you're referring to less recent correspondence. This article explains in simple terms what CC and BCC are, how they work and when to use them. BCC stands for blind carbon copy. Unlike with CC, no one but the sender can see the list of BCC recipients. However, you can also send . More importantly, when should you not? Its a way to copy someone without advertising the fact that youre copying them. Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. Outside of Insider, his writing has appeared in publications like Polygon, The Outline, Kotaku, and more. To do that, open your email message, and on the Options tab in the Show Fields group, click Bcc. Remember that system administrators can see all email, valid or not. You can customize emails with your own professional templates. For example, if you CC bob@example.com and jake@example.com on an email, Bob and Jake will both know that the other received the email, as well. What is SSH Agent Forwarding and How Do You Use It? document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); We offer a 30 Day Money Back Guarantee, so joining is Risk-Free! Chris Hoffman is Editor-in-Chief of How-To Geek. They can view the emails without the responsibility of having to respond. Lets first look at the definitions of Cc and Bcc. Using cc means that you send the email to another person or other people in addition to the primary recipient or recipients. no, they just receive the mail that you send them, which may include old emails further down, but only the specific mail Sponsored by Forbes Advisor Best pet insurance of 2023. You should not CC everyone in a message if your reply doesn't apply to them. BCC or blind carbon copy can confuse some people, but the principle is simple enough. You want to send a copy of an email to a large number of people. If not, then they won't. What Happens when you Forward an Email? CCd people will have the option to Reply or Reply All, like a direct recipient. In this instance, your boss will be expected to respond.. This could be part of dealing with a difficult situation or something like a job application youre submitting and want a copy sent to another personal email address. We use cookies to analyze site performance and deliver a better experience for visitors. No, they do not. Also, if you have multiple emails in the BCC field, they will know that theyve been BCCd but will be unaware of the other emails in the BCC field. It is perhaps easiest in Gmail. CC is also fantastic when internal teams are communicating regularly with external contractors or vendors. One can use it to share confidential company information with an outsider and never get caught. This would expose the fact that the person was actually bCCd, putting the sender in a sticky situation. Typically, it's user error that causes BCC privacy breaches. The BCC might be the trickiest as it means that not everyone is privy to the same information. The CC field should only be used when you need to: Read also: How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp. It should. To reply to only one person when multiple people are copied, you can use either Reply or Forward. Use Email services for email marketing campaigns. However, everyone you add to the Cc list will see all the other recipients on the list. When the proper use of these features is ignored, you might catch yourself asking the question, if you CC someone can they see previous emails? The fact remains that not many can provide an answer to this question. 3. HR would receive a copy for their records, but your fellow employee wouldnt be aware of this. When should you do it? Recipients cannot find out if someone else was BCC'd in an email. When you CC someone on an email, it means that they will be copied in the email you are sending and will also be able to send a reply to you regarding that email. BCC is short for 'Blank Carbon Copy'. Gmail is simpler than Outlook and takes just three steps to send an email with hidden addresses. These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. Whether you put four email addresses in the To field or put one email address in the To field and three in the CC field, the four people will all receive the same email. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. Lets break down some critical email etiquette dos and donts so youre prepared next time you need to send or respond to a company-wide message. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); How quickly does your team respond to leads? Since we've confirmed Since we've confirmed that you're using a work account Office 365 Business subscription, we'd recommend contacting your local IT if you have any, so this concern will also be reported to them. Thank you. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity, What is the difference between CC and BCC, You address the email to your boss, who will approve the email, You CC your job share partner to let them know, You address the email to the person youre having a problem with, You CC your boss so they can see whats happening, You address the email to the person you want to do something, You CC the broader team so they can see progress, You CC her team, so they know whats happening and can jump in if they need to, You CC the team who receives the whole newsletter, You BCC the recipient(s) who you want to have a copy, Protecting the identities of an email list, Providing information to someone about a sensitive matte, Copying in someone who has been the subject of a complaint, Secretly copying correspondence to yourself, You BCC the person (or people) you want to receive the email, You BCC in everyone who is receiving the newsletter, so they dont have to view hundreds (or thousands) of other emails, You address the email to the person you want to do something, You CC the broader team so they can see progress, When you CC a recipient, everyone can see they have received the email, The email has to be addressed to someone (you cant send an email just using CC), The email is for information, not necessarily for action, When you BCC a recipient, they can see the message, The BCC recipient cant see anyone else who has been BCCed, The recipient and anyone else involved in the email correspondence wont see who has been BCCed. 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